Student Group Travel
To qualify as Student Group Travel, a trip must consist of three or more students accompanied by an Indiana University faculty or staff employee who is designated as the group leader of the IU business trip.
All travel expenses for the group must be charged under the group leader's name using Indiana University prepayment programs charged to an Indiana University Travel Meeting Card issued in the group leader's name, or paid out-of-pocket by the group leader to be reimbursed after the completion of the trip. A travel cash advance may be requested for the group expenses for cases where the IU prepayment options are not feasible or if a credit card it now not an option for payment.
The group leader is responsible for obtaining and submitting all applicable receipts to
substantiate the group travel expenses within the travel system (Emburse Enterprise) using the
Student Group Travel expense report type. A roster
including the name of each student
participant must also be submitted along with the expense report.
Actual meal costs for the group are reimbursed as a total meal expense in lieu of per diem.
Itemized meal receipts must be submitted along with the expense report to substantiate the group meal costs.
The total meal cost must not exceed the calculated per diem allowance for the group (based on the
GSA per diem rate table).
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