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Welcome to IU Travel

We provide an efficient, cost-effective travel management program to assist faculty and staff with IU-sponsored travel and expense reimbursement. Find information on booking IU-paid travel, discounts, policy and procedures, and tips for faster reimbursement.

New/infrequent travelers and arrangers will find training support at the Financial Training & Communications team’s website.


Travel Advisories and New Resources

New! Interactive Video Resources

1/20/2023
Find two new interactive Chrome River video resources covering Trip Authorization and Expense Reporting to help you get started with IU travel.
See more ▸

Are you brand new to IU Travel, or could you use a quick reference? This new, interactive video covers expense reporting for both reimbursements and IU-paid expenses on in-state trips.

  • Click here to view the new Travel Expense Report Quickstart Guide

Traveling out of state? Before booking your trip, ensure you’re up to speed on Trip Authorization by enrolling in this self-guided, interactive TA course.

  • Click here to enroll in the course

Trip Authorization is Live in Chrome River

11/7/2022
Trip Authorization has replaced Pre-Approval in Chrome River. Learn more about its new features and benefits for travelers and delegates!
See more ▸

On Monday, November 7, Pre-Approval reports in Chrome River transitioned into Trip Authorization: a more intuitive report containing expense tiles for per diem, mileage, and conference registration. Trip Authorization is no longer required for In-State Trips. Click here to learn more about TA.


Southwest Airline Business Booking

9/1/2022
Learn how Southwest Rapid Rewards members can book business travel with IU’s negotiated rates.
See more ▸

IU Travel Management has partnered with Southwest Airlines to provide access to SWABIZ: Southwest's business travel booking tool that comes pre-loaded with negotiated rates and links directly to your rapid rewards account. Click here to learn more!


Upload receipts in a SNAP

9/14/2022
Chrome River SNAP app lets you take quick pics of receipts on the go so you can travel light and stay focused on what's important.
See more ▸

Uploading receipts is a snap with Chrome River SNAP app! This free app available on iOS/Apple and Android devices allows users to upload photos of physical receipts directly to Chrome River while on the go. Uploaded receipt images are housed in the Receipt Gallery within Chrome River and are accessible to anyone with access to the expense owner’s account. Learn more about CR SNAP.


Stay in the Know with Egencia Travel Alerts

9/19/2022
Egencia text message alerts sent straight to your phone can help you stay flexible and informed when traveling on IU business.
See more ▸

Travelers nationwide are experiencing flight delays and cancellations. For trips booked in Egencia, please make sure you have enabled notifications in your Egencia profile settings. Travelers can opt in to receive alerts for check in reminders, gate changes, baggage claim reminders, flight cancellation alerts, and flight delay alerts via text message or email. This can be toggled in either the Egencia desktop or mobile app. Learn how to opt in.


Applying for a Passport

3/3/2022
IU travelers have options when it comes to applying for a passport.
See more ▸

When applying for a passport, there are two routes you can take.

  1. Apply for a passport directly at the US Post Office or
  2. Use the CIBT contract for expedited service. IU has negotiated discounted fees for expediting services for passports and visas via CIBTvisas. Click here to access the CIBTvisas portal.

Please visit https://overseas.iu.edu/planning/passports.html for more information.


Will your license fly on May 7, 2025?

1/1/2022
Don’t get turned a way at TSA: get your Indiana Real ID today and fly with peace of mind.
See more ▸

Beginning May 7, 2025 a Real ID-compliant driver's license, permit or identification card will be required to board commercial flights. Visit the Indiana BMV Real ID resource page to learn how to meet this requirement before the deadline.



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INDIANA UNIVERSITY Travel Management Services

501 N. Morton Street,
Showers Building, Suite 110
Bloomington, IN
47404
Phone: 812-855-2873

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